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10 All Important Questions to Ask The Vendor – (event planning tips)

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Top 10 Event Planning Tips

We know planning a great event comes with its challenges.  We offer a few tricks of the trade so your event planning is absolutely successful.  Whether you’re in charge of planning a corporate event, fundraising event, or school function, you want a seamless event.  We’ve got some great event planning tips to keep in mind.

The All Important Questions….

1) What assistance/service is included or excluded in the costs?

You don’t want to be caught off guard the day of the event.  When you hire a vendor, make sure to get the full details of what is included in the service.   Do they deliver, setup, and take down?  Will they provide attendants?  Will they ensure venue space is equipped to accommodate party rentals?  Depending on type of vendor, do you need your own staff, generators, and other necessary equipment?   Although, most vendors are fully prepared, don’t assume anything, always ask.  It’s better to be safe than sorry.

2) Fees, Fees, and More Fees?!

Event planning tip #2, ask about fees and possible hidden fees.  Are there overtime costs, will there be a delivery and setup fee? Will there be cleanup and breakdown costs? Service fees, gratuity fees, cancellation fees, oh my!  No worries, just ask and be sure to read the contract carefully.

3) Help, Please!

You booked the casino party, but what about trained casino dealers?  It’s important to find out if your party rental service comes fully equipped with a professional staff.

4)Who Says You Can’t Get Something for Free?

Learn the fine art of negotiation.  Ask about special rates, deals for non-profits, and if you’re holding a fundraiser, ask if certain services and products can be donated.  It never hurts to ask.

5) Hey, What’s Your Damage?

Some may not recall this once upon a time popular 1988 movie, Heathers, but it is important to discuss the vendor’s terms and conditions, do they have vendor insurance, how much is charged for damages and cleaning - again read over the contract carefully and ask questions.

6) Too Many Vendors Got You Frazzled?

If you plan on hiring several vendors for your big event, it may be wise to hire a reputable, full service event management company.  They know just the right people and how to get you what you need and want at the best prices.

7) Does Your Vendor Provide Excellent Customer Service?

A professional vendor will, listen to you, keep you in the loop, and promptly answer all questions.  Professional vendors know word of mouth means new clients and repeat clients.

8) Should I Stay or Should I Go?

Many times your vendor will stay with you from start till end, overseeing the entire process to ensure complete satisfaction, but it isn’t always the case.  It’s a smart question depending on the type of vendor.

9) What is Your Gut Telling You?

You may not own a crystal ball, but there are tell-tale signs that a vendor may not be right for you.  Visit their website, make sure they specialize and can customize to your event planning needs. Make sure the vendor has a contract stating their obligations, as well as your obligations.

Ladies and gentlemen…finally, we’ve come to #10 of event planning tips…

10) I’ve got 99 problems, but finding a trusted vendor ain’t one.  Choose a Trusted Vendor.

Although saving money is “Key”, make sure the vendor(s) has professional affiliations, experience, and a proven reputation you can verify (testimonials, references).  Hire the right people.

So, we’ve armed you with a few great event planning tips that are sure to keep event vendors on their toes…go forth, be curious, and plan a successful event!

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Alternative Event Ideas – Create a Cool Vibe with a ‘Barcade’ Themed Event

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Looking for fresh event ideas? We think outside the box so you don’t have to…

An alternative concept you don’t want to ignore!  Explore a new way to entertain the masses with a ‘Barcade’ themed event.  This unique theme offers up a relaxing and fun vibe that can only be found through beer pong, classic video arcade games, shuffle board, ping pong, pool, darts, air hockey, and other interactive games.

Barcade (bar + arcade) originally started in 2004 in the Williamsburg section of Brooklyn and quickly became a favorite hang-out spot. Who wouldn’t love the concept of classic games plus ice cold beers?  No doubt, I am mentioning it today, due to its originality and popularity.  If you’re looking for original event ideas that set the bar in the ‘coolness’ factor, well, this adult themed idea is a sure-fire way to impress your guests at your next casual, company event.

Unconventional Event Ideas…

Host a scavenger hunt, space theme, Steampunk theme, or an over the top fairy land theme. You can easily create an adventurous fitness or team building scavenger hunt by incorporating interactive games and obstacle courses that will challenge and engage.  Combine a Steampunk theme with a casino party.  A night of unique libations, dice rolling, card dealing, intellectual and lively exchange among peers, makes for a one-of-a-kind event. Whether you seek the understated and stunning or elegant and extravagant to the strange and whimsical, we offer entertainment that can easily bring your theme and event to life.  For more creative party and event ideas click here.


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Bouncer Rentals in San Antonio

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Bouncer rentals

Bouncer Rentals in San Antonio 

Need innovative party ideas and tips for your soiree or shindig?

You can never go wrong with one of our creative bounce houses! Kids and adults love our large variety of bouncer rentals.

When choosing any type of bouncer rentals, you want to consider choosing a professional company for all your bouncer rental needs.  Why?  Simple, a professional rental company will ensure bouncers, jumpers, moonwalks, inflatable slides, interactive bouncers, and inflatable water slides are well-maintained and clean.  After all, you want your guests kept safe at all times.  We safely disinfect each inflatable and ensure every product is in optimal working condition.

Bouncer Rentals for Your Large Event, Company Picnic, or Fundraiser!


Bounce houses are typically the main attraction.  You can easily create a fun atmosphere with our huge selection of bounce houses for rent.  Imagination runs wild as kids run, jump, and play through the brightly colored jump houses.  For those looking for themed bounce houses, we offer an incredible selection that promises endless hours of fun and excitement.

Bouncer rentals include:

-Battledome – great for a rousing game of dodgeball, soccer, basketball, volleyball

-Interactive Bounces (bouncy boxing, bungee run, foam pit, giant twister and more)

-Classic Inflatable Bounces (castle bounce, tiger bounce, candy land, and more)

-Bounce & Slide Combo

-Inflatable Water Slides

-And So Much More!!

Parties, Picnics & Promotions Offers Over 20 Years of Complete Event Rental Service and Management!

Click here to view all our bouncer rentals! Our creative and innovative bouncer rentals are great for fundraisers, church events, festivals, company picnics, health and fitness fairs and any other family-friendly event.   Experience why we are the preferred choice. From bounce house rentals to obstacle course bounce houses, we offer it all.

To learn more about all our bouncer rentals, feel free to give us a call, at: (210) 494-0090 or send us an email at:

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Casino Night

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casino night

Casino Night Parties in San Antonio!

If you’ve ever attended a casino night party, you know how fun they can be.  Casino themed parties have become a huge hit at school events, fundraisers and company parties.  We love to hear your thoughts, connect with and Like us at Facebook; leave us a comment!

Plan the perfect casino party! Whether you decide to transform your office space into a Vegas-style casino or you rent out a large venue, we can assist in creating the most talked about party in town.  When it comes to throwing a Vegas-style party, we know a thing or two about planning a seriously amazing parties. Click here to take a peek at our top-of-the-line casino tables and supplies.

Want to see more? Click here to view our nifty casino night newsletter!  For your next company event, make it a casino night!  We do Austin casino nights, San Antonio casino parties, Houston and surrounding areas within a 300 mile radius.



Whether you’re welcoming students back to school or you’re trying to attract prospective students, we offer a wide array of arts and entertainment to create the right atmosphere.

Planning a school or college event can be difficult, but if done properly will be rewarding.  Your long list of things to do, may include: location, promotion, food, entertainment, and making sure everything runs as planned.  Entertainment is “Key” to a successful event.  Leave the entertainment to the pros at Parties, Picnics & Promotions!  From summer interactive water sports, karaoke, an 80′s arcade theme to competitive sports with the bouncy boxing or bungee run, there are endless ways to provide entertainment that every person is sure to enjoy.



Company Picnics


Once again, it’s time to show your employees how much they are appreciated while building connectivity!  Things to consider when throwing your next company picnic is where you’ll be throwing your event and what type of entertainment will be involved.  Depending on your needs and budget, we can assist you in putting together an affordable party package.  Are you looking for a unique carnival midway, western theme OR maybe you want a combination of concession booths, bungie run, Gladiator joust, giant twister, inflatable obstacles, sack races, basketball shoot, face painting, and a live DJ?

Company picnics not only foster a feeling of appreciation, but it is great for team building. No matter how large the event, we can accommodate your entertainment supply needs.  For over two decades, we have been providing San Antonio and south Texas outstanding service they can trust.  Let us bring your ideas to reality; call for a quote today!

Need a little party planning inspiration?  Click here to get nifty ideas and tips for your next company picnic!

Convention Event Planning

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convention event planning

Convention Event Planning in San Antonio, Austin, Houston, and Surrounding Areas!

Holding a convention, trade show or conference is a unique opportunity to showcase a product, idea and brand, but how do you set yourself apart from the rest?

There are endless possibilities when it comes to attracting the most people to your conference, trade show and convention.  It all starts with exciting, engaging and creative entertainment that will provide the ultimate experience.  From a broad range of live entertainment and interactive activities, we can help make your event a complete success.

Need distinctive convention event planning ideas?

Live Event Entertainment

Generate leads and drive traffic with a successful event.  Music, live entertainment, and interactive entertainment are all great ways to draw in large crowds.  You can easily convey your message through entertainment.   A few fun, live entertainment ideas would be to add live music, dancers, belly dancers, Hawaiian dancers, magician, dueling pianos, impersonators, jugglers, cover bands, or even a fortune teller.  Whatever type of live entertainment your event calls for, we can assist you in finding the perfect entertainment.

 Interactive Entertainment

Incorporate exciting interactive games to your convention event planning! Interactive entertainment is one of the best ways to get people having a great time in no time. We have a great list of interactive games for rent.  Rent out the mechanical bull ride, multi-ride, gyro, zorb balls,  laser shot games, electronic darts, strength competition, and other cool interactive games!  Not sure what best fits your event needs?  Click here to take a peek at our event ideas OR just call our professional event specialists.  To ensure your convention event planning goes without a hitch, trust us with event management. We go out of our way to ensure your important event is a complete success.


*Stay tuned for more tips and tricks of the event planning trade.  From the top 10 things to ask your event vendor to affordable event planning, we want to be your top to-go-to source for party rentals, entertainment and helpful, trusted advice.





Corporate Event Planning

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Corporate Event

Corporate Event Planning and Party Rentals in San Antonio!

What will your corporate event say about you?  A well-planned and organized company party or event says a lot about your business.  When thoughtfully planned, your event can successfully connect clients or employees and build positive interaction and trust. Whether your goal is to attract new clients, thank current clients, promote a new brand, raise money, or to reach a target audience, we can help you reach your event objective and goals.  Offering over 20 years of experience, we offer full-service event management.

Keep guests or clients happy and engaged with the latest corporate event planning ideas.  Whatever the occasion, our corporate event planning is customized your way. From the venue, decor, tents, tables, chairs, catering, to the margarita machine, karaoke machine rental, live music,and party game rentals, we take pride in offering  creative corporate event planning solutions that are festive and unique.

We do incredible corporate event planning in San Antonio and surrounding areas.

Looking for the latest trends in corporate event planning? Show the planet a little love and ‘Go Green’ with Green corporate event planning!  Click here to check out our blog site that offers incredible Green event planning tips and ideas!  We can easily assist with creating spaces that will amaze your guests or clients.  Add a few tented booths, photo booth, DJ or Karaoke machine,  interactive games and your Green corporate event is sure to be an absolute success.  We can also assist you with hiring a caterer to serve local, organic dishes that taste incredible.

Event Entertainment Ideas in San Antonio

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Saloon Girls for event entertainment ideas

Event Entertainment Ideas That Fit Your Unique Needs

Find best event entertainment ideas for your Corporate Events, Fundraisers, School unctions, Carnivals, Festivals, Trade Shows, and More!

Need creative and affordable event entertainment ideas?

Planning a incredible corporate event or company function means creating the right atmosphere for your employees and guests.   This means having the best live entertainment.  It can sort of be daunting when searching for the right event entertainment ideas.  Thankfully, you have pros standing by your side!  We offer up great affordable live event entertainment that easily fits into your budget and theme. Need event ideas?  No problem; we can provide you with creative, inspiring event entertainment ideas.

Give us a call for the best event entertainment ideas and party rentals in Texas!

Make a lasting first impression with creative and original entertainment.  Create wonder and amazement with a carnival midway or add a Vegas feel with a casino night.  Did you know that you can greatly boost attendance and profits by just simply adding a few interesting items to your event?  It doesn’t have to cost a ton of money to throw an amazing party.  You just need the right event entertainment ideas and a reputable rental management company by your side.  This is where we come in!  We carry over two decades and have assisted numerous of businesses in San Antonio and across Texas!  WE KNOW HOW TO THROW A GREAT PARTY!

Interactive Event Entertainment Ideas in San Antonio

Give your guests an interactive experience with cool interactive inflatables such as Human Foosball, Water Tag, Inflatable Rock Climb.  Don’t forget the music! Add in a karaoke machine or DJ.  There are endless event entertainment ideas that will leave a lasting impression.  We understand the ins-and-outs of corporate entertainment planning.  From offering you high quality rental equipment, locating the venue, to ensuring the necessary permits are met and assisting you throughout the event, we are your complete source for party rental and event management.

Questions on our products and services?  Give us a call; we will gladly assist you in every way possible.  Need unique event entertainment ideas?  Take a peek at our Pinterest and follow us on Twitter and Facebook!  We are always offering the latest trends in event entertainment!

When it comes to getting the best event entertainment ideas, trust the pros!  We carry over two decades of party rental and event planning!

We know how to throw a great party!  We offer over two decades in the party rentals and party planning industry!  We carry a proven track record of delivering superior service.

Event Planning Tips and Ideas

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Event Planning Tips and Ideas

What Experience Are You Giving Your Guests?

Follow these helpful event planning tips and ideas. Whether your goal is to raise money, bring employees together, or it’s to boost traffic at your conference / trade show, planning an event that offers an incredible experience is the ultimate goal of hosting any event. What experience are you giving your guests or potential clients?

Building excitement is only half the battle of planning a successful event. After you have gathered a team of trusted pros, targeted a specific audience, created a solid marketing plan (need event marketing ideas? Here is a great article by BizBash), it’s time to determine the type of entertainment you want to offer your guests. The location, décor, entertainment, food, and drinks will be the main focus, no matter what type of event you are planning.

About five years ago I attended a large, extravagant gathering that is still talked about today among my circle of friends. The party was centered on an upscale circus / carnival theme, which featured fire dancers, a fortune teller, card reader, a live show, music, free drinks, and amazing food. Great entertainment goes a very long way in creating a memorable event. You don’t have to have a large budget in order to create an amazing event that will be talked about for years to come.  When planning your event, it’s smart to stick to the five senses.

Visual Appeal – This can easily be created through vibrant colors, and lighting.

Sound – This can be achieve through music. Hiring a band, DJ, or playing music centered on your theme is a great idea.

Smells – Smell seems to be a strange focus, but smell is very important, and often overlooked. Create the right aroma through scented candles, delicious food, or aromatherapy.

Taste- Taste is achieved by serving up delicious flavors all can enjoy.

Feeling – This sense does not have to be touch, but an internal emotion based on feeling. This is built on the lively entertainment and unique theme of an event to create a feeling of fun, happiness, and excitement.

Offering full service event management, Parties, Picnics & Promotions can easily assist you in planning your next large event. Through endless entertainment solutions and our vendor partnerships, we can provide your business professional party planning that will provide an experience of a lifetime. Contact us today for full service event planning, entertainment, or just browse our news area for great event planning ideas and tips! Amazing events don’t just happen, they are planned.


Event Planning Trends With Staying Power

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Get massive results and achieve your event goals through innovative event planning trends that will carry you well beyond 2014.

We’ve got ideas brimming with possibilities.

Create a Unique Experience

Get the most out of your event through visually interactive spaces and engaging entertainment. A unique, interactive experience will continue to stay at the forefront for creating a successful event in 2014.  Immerse the senses with decor that invoke curiosity, happiness, and energy. Implementing the right colors, textures, and lighting can easily create a visually appealing and engaging space. Get everyone involved through interactive entertainment.  Hire a band, DJ, live entertainment, casino tables, and interactive games for fun, competitive contests and challenges.

Tasting Stations

Create tasting stations that feature wine tasting, cocktail tasting, and exciting cuisine centered on your event’s theme or add tapas-style booths to your special event. Tapas-style tasting has grown in popularity and doesn’t seem to be slowing down any time soon. From creative eclectic fare that pair nicely with craft beers and wines, tapas-style tastings will easily enhance any event.  An interactive infusion bar booth is a great way for guests to get involved.  Get creative; your infusion bar can include healthy options that allow guests to design their perfect drink. Whichever way you choose to go, you can’t go wrong with fresh, vibrant food selections and refreshments.

Real Time Social Sharing

2014 event planning trends demands social sharing.  Guests love to capture and share their life experiences via Facebook, Twitter, G+, Instagram, and Foursquare. Keep event goers connected with a digital photo booth.  Social sharing allows for brand and company awareness.

We offer full service event management and event rentals for corporate events, company picnics, fundraisers, trade shows, conferences, and school functions.  Call us for your party rental quote today, at: (210) 494-0090.

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Fundraisers and Festivals


Are you looking to get the most out of your fundraiser, festival, or large event?  When it comes to your big event, it’s the small and big things that matter.  Event goers expect to be entertained at all times.

If you’re planning a festival, don’ t miss out on our broad range of rentals.  Ranging from bounce houses, interactive inflatables, arcade games, concessions, DJ equipment, and so much more, there’s no reason your festival or carnival shouldn’t be a huge hit!

One great fundraising trend that has proven to produce a lot of buzz – Casino Night.  Build lasting relationships while having fun with a Vegas-style casino party night! With a wide assortment of high quality games and professional poker tables, you can easily generate a ton of excitement.From the most avid poker player to the newbie, we have something for everyone.  Increase the fun and raise money for your cause!  We look forward to assisting you with your special event, company party, fundraiser, and festivals!

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